Glenelg Country School (GCS) is an independent day school serving students age 2 – grade 12. Our mission is to cultivate a diverse community of learners who discover, contribute, thrive, and excel.
We are seeking an Accounts Payable Administrator. full-time, 12 months, to join our team. This position ensures accurate and timely processing and payment of all invoices, check requests, and all other documentation.
Essential Functions
- Perform full-cycle accounts payable, ensuring timely processing of invoices in accordance with payment terms.
- Matches and codes invoices to purchase orders, receipts, and supporting documentation.
- Reviews invoices/check requests/purchase requisitions/purchase order’s for accuracy and proper documentation.
- Sends invoices for approval, maintaining a log of activity.
- Receives and assigns PO numbers to division purchase requisitions/transportation requests and maintains PO number log.
- Receives and sorts mail.
- Enters invoices/check requests, and other documentation into AP system.
- Prepares weekly AP check runs, prepares checks for approval and signature, and files backup.
- Reconciles vendor accounts/statements.
- Prepares manual checks, processes AP adjustments, and voids of AP checks/invoices.
- Prepares and maintains AP reports including month end AP aging report and other reports as needed.
- Establishes and maintains a good working relationship with vendors, communicates via phone and email.
- Prepares year end 1099 reports.
- Processes sales tax returns.
- Assists with year-end audit.
- Processes credit cards (Amex & PNC Visa cards) statements, reconciling to receipts and ensure payments are made correctly.
- Performs light office tasks.
- Performs other duties as assigned.
Education and Experience:
- 2 – 3 years’ experience with Accounts Payable processing. Prefer AA degree or coursework in accounting.
- Knowledge of invoice processing, reconciliations, and payment procedures.
- Knowledge of accounting and the general ledger is desired.
- Experience with Paymerang and/or Blackbaud is a plus.
Skills and Abilities
To perform the job successfully, an individual should demonstrate the following:
- Proficient with Office365 and related Microsoft applications.
- Strong attention to detail.
- Manages many tasks and projects simultaneously while adhering to deadlines.
- Effectively communicates respectfully, effectively, and in adherence to community guidelines.
- Considers a broad range of internal and external factors when solving problems.
Compensation Range: $55,000 – $65,000. GCS offers a robust benefits package including health insurances, retirement plan, and generous leave and holidays.